This blog post introduces a special incoming payment – money order through the post offices in Slovakia and Czech Republic for SAP S/4HANA Cloud Public edition.

When your customer pays you through the post office, you can get the money either in cash at the post office or receive it in your bank accounts according to your local regulations. You process the file from the post office as an incoming payment.

In this blog post the focus is the business scenarios with postal services in Czech Republic and Slovakia. When the payment is paid by the customers at the post office, you get the file from the post office. You then import and process this incoming payment file.
For the specific payment formats for such services – Postal Money Order to Account:

• Czech Republic – CZ-MONEYORDER-A
• Slovakia –  SK-MONEYORDER-U

For other business scenarios of third-party payment, see the following blog post:

Prerequisite

Define Payment Lot Specifications

Open the Define Payment Lot Specification activity (ID:107255).

Select the format type based on the country and complete the Bank statement settings section.

• Czech Republic – CZ-MONEYORDER-A
• Slovakia –  SK-MONEYORDER-U

Define Parameters for Foreign Payment Transactions

Open the Define Parameters for Foreign Payment Transactions activity (ID: 101953) to fill in the Customer number.

Maintain number ranges for Convergent Invoicing

Open the Maintain number ranges for invoicing (ID: 103939) activity.

Invoice numbers in Convergent Invoicing, namely external reference number, are considered as a variable symbol in the payment processing to identify the invoices. This variable number can only be up to 10 characters. Therefore, you can configure the number length and its range based on your business requirements.

For example, you create a number range 91 as follows.

Maintain Document Types for Invoicing Documents and Assign Number Ranges

This activity is a continuous activity to the previous step.

Open the Maintain Document Types for Invoicing Documents and Assign Number Ranges activity (ID: 103938).
Select a document type and assign the number range number that you have configured in the previous step.

Define Interpretation Rules for Note to Payee

Open the Define Interpretation Rules for Note to Payee activity (ID: 102222) to assign a reference document number.

Procedure of Generating Payment with Postal Money Orders

1. Set up the master data of the business partner with address. (without bank connection)
   Create a contract account for this business partner.
2. Post a receivable item in Contract Accounting or in Convergent Invoicing that your customer can pay through the Czech Post.
3. The customer receives payment instructions, or correspondence, with the payment details for paying through the Post.
   1. In Czech Republic, the payer pays the invoice amount in cash using the Money Order A form (poštovní poukázka A) through the Czech Post.
      The Czech Post then collects the payments and provides the file listing all paid money orders to your system. The payment with the total amount is transferred to the payee’s bank account.
   2. In Slovakia, the payer pays the invoice in cash using money order U form (Poštový poukaz U) at the Slovak Post. The Post transfers the money in one of the following ways:
      1. Collect the payments and send the file listing all paid money orders to your banking system, and the total payment to your bank account.
      2.  Send the data file with a list of money orders to you. The file indicates which invoices are paid.
4. Import the files sent by the bank. Open the Manage Incoming Payment File (3rd-Party Payments) app (F1680).
   • Select Import and choose Third-party Payment.
   • Select a format (SK: Slovak Republic: Money Order U; CZ: Czech Republic: Money Order A), upload the file, and process.
     
     
5. After the import of the payment file, process the imported file in the Process Imported Third-Party Payments app (F9000).
   • Select Create
   • Select Third-Party Payment: Transfer data as the job template
     
   • In the 3rd step, select the Format Type.
     
   • Schedule a run and you can see that the payment lot number is created in the log.
     Note: If you select the Post Lot check box and you can directly process the payment order lot.

     

     
     

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