Postal Payment With Third Party (Outgoing Payments...

This blog post introduces a special payment method – postal money order in Slovakia and Czech Republic for SAP S/4HANA Cloud Public Edition.

When a payer wants to pay their payee through the post office, they first pay at the post office, and the payee can get the payment through this postal service.

In this blog post the focus is on the business scenarios with postal services in Czech Republic and Slovakia. When the payment got paid out to the payee. You generate a payment file for the outgoing payment using the payment format.

For the specific payment formats for the postal services:

Czech Republic – CZ_PSTLMONEYORDER_B
Slovakia – SK_PSTLMONEYORDER_E

Prerequisite

Business Add-Ins
In the SAP S/4HANA Cloud Public Edition, based on your business requirements, you can implement the following business add-ins (BAdIs):

BADI_FKK_PAYM_CHRG_CALCULATE_C: For calculating the payment fee, for postal money orders.
BADI_FKK_PAYM_CHRG_POST_ENBL_C: To enable the posting of an additional document that includes both the base amount and the charge amount.
BADI_FKK_PAYM_CHRG_POST_PREP_C: For preparing the necessary information for posting a document that includes the base amount and the charge amount.

Note: To post additional documents with a total amount for payments and postal charges, you need to assign the business partner and the contract account. This master data is determined via External Identification in the BAdI implementation. Based on external identification – the Business Partner/Contract Account and assigned Bank details of Czech/Slovakian post offices are used in the documents

Bank Account Settings
Since the payments with money order are not directly paid out from the payer's bank account, instead it is paid out from the post office, it is necessary to create a fictive bank account and account ID for the post office.

Open the Manage Bank Accounts app.
For your company code, create a fictive Bank Account and Account ID for the Slovak post.

Define Payment Methods
Payments to payees through the post office essentially is processing payment. Therefore, you must select a payment method and assign it to the payment medium format.

Open the Define Payment Methods configuration activity (ID: 101952) in the SAP Fiori Launchpad.
Select the pre-delivered payment formats or use your own configured formats.
Sample values:

Payment Method Payment Mediums Format

P – Money order E SK_PSTLMONEYORDER_E

P – Money order E CZ_PSTLMONEYORDER_B
Assign Third-Party Postal Payment as the payment medium format.

Note to Payee
You can maintain the Note to payee for the payment medium in the Maintain Note to Payee Type for Payment Medium (ID: 103949) configuration.

Define Parameters for Paying Out

For Postal Money Order B, you maintain sender identification, for example a six-digit numeric value that uniquely identifies the sender. The number is assigned to the sender by the post when the agreement is settled.

Fill in the Customer number in the Define Parameters for Foreign Payment Transactions (ID: 101953) configuration.

Procedure of Generating Payment with Postal Money Orders

Set up the master data of business partner with payee's address only (payee's bank information isn't required). The Slovak Post finds the payees with their address to pay out.
Set up also the master data for the post office as the following example:
Post a payable item that you need to pay to the payee.
Execute a payment run and clear the payable documents. The total amount of the contract accounting document is posted. You can see the information in the Log details as follows.
In the next phase, the following actions are required for the two entities involved.
- For your house bank: Run a payment run and generate a payment file for the bank. Your bank then transfers money to the account of the post office.
  Note: This condition serves as a prerequisite for the post office to print out the pay slips for the payee.
- For the post office: Generate a payment medium file with the necessary information that is sent to the post office. If the money arrives in the post office's bank account, the post office prints out the pay slip and pay to the payee.