Ledger and Ledger Group in Accrual Engine

1. Assigning Ledger Groups to Accrual Item Types In the IMG activity Define Accrual Item Types, you specify the ledger groups where accrual postings should be made by assigning ledger groups to accrual item types.
2. Handling Different Fiscal Year Variants If you need to calculate and post accruals for certain ledgers using different fiscal year variants, you may define multiple ledger groups:
   • One ledger group where the representative ledger uses fiscal year variant X.
   • Another ledger group where the representative ledger uses fiscal year variant Y.
3. Non-Overlapping Ledger Groups Ensure that the ledger groups do not overlap; otherwise, accruals may be posted twice.
4. Consistent Ledger Group Assignment The same ledger groups must be assigned to all accrual item types:
   • ACCRL (Accrual)
   • ACTCST (Actual Cost)
   • PLNCST (Planned Cost)

 

Accrual Item Types Settings for Planned Costs, Actual Costs, and Accruals

In the IMG activity Define Accrual Item Types (under Item Type Settings for Ldrgrp incl. Repr. Ledger), an entry must be configured for each of the following three item types:

• PLNCST – Planned Costs
• ACTCST – Actual Costs (posted invoices/goods receipts)
• ACCRL – Accruals (calculated as Planned Costs minus Actual Costs)

Key Requirements: These three accrual item types must have identical settings for:

• Ledger Group
• Frequency
• Handling of Currency

 

Display of Ledger and Ledger Group in the Accrual Engine

1. Accrual Calculation Scope
• The Accrual Engine performs accrual calculations at the ledger level, determining accrual amounts for individual ledgers rather than ledger groups.
2. Current Limitation
• Presently, the Accrual Engine only calculates accrual amounts for the representative ledger of a ledger group.
3. Posting of Accruals
• The ledger group assigned to an accrual item type is used for posting accruals.
• The accrual amount calculated for the representative ledger is posted to all ledgers within that ledger group.
4. Display in Accrual Engine Screens
• In Accrual Engine screens—such as the accrual objects display (transaction POACTREE03) or review and approval screens (transactions FACRARVW*)—only the ledger group is displayed by default.

Ledger and Currency Types in Accrual Engine

In the IMG activity Define Accrual Item Types, you specify the ledger groups for accrual postings. The system automatically performs the following assignments:

• Assigns the representative ledger of the ledger group to the accrual item type.
• Assigns currency type 00 (transaction currency) to the Accrual Engine.

Currency Handling for Type 00

For purchase order accruals, you must define the currency handling as A – By Accrual Engine. This setting ensures that:

• The Accrual Engine calculates accrual amounts in this currency type.
• Since the accrual object is created by transferring the purchase order into the Accrual Engine, the only available currency is the purchase order currency, which is treated as the transaction currency.

 

 

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