To set up the Accrual Engine with the necessary Customizing settings in SAP, you'll need to follow these steps. You can access these settings through the IMG (Implementation Guide) using transaction code SPRO or directly via ACEIMG for Accruals Management. Here’s a step-by-step guide: 

1. Accessing Customizing 

• Transaction codes: Use SPRO for the general IMG or ACEIMG specifically for Accruals Management. 

1. Customizing Purchase Order Items for Accrual 

• Path in SPRO: 

• Financial Accounting (New) → General Ledger Accounting (New) → Periodic Processing → Accruals Management → Define Which Purchase Order Items Are To Be Accrued 

• Configuration: Define the criteria for which purchase orders or items should be accrued. This could be based on various attributes like procurement type, purchase order type, material group, etc. 

1. Define Accrual Algorithms 

• Path in SPRO: 

• Financial Accounting (New) → General Ledger Accounting (New) → Periodic Processing → Accruals Management → Define Accrual Algorithms 

• Configuration: Set up the algorithms that will calculate the accrual amounts. This could be based on different criteria such as linear, weighted, or custom algorithms. 

1. Define Review and Approval Procedures (not mandatory)

• Path in SPRO: 

• Financial Accounting (New) → General Ledger Accounting (New) → Periodic Processing → Accruals Management → Define Review/Approval Procedures for Accruals 

• Configuration: Specify whether a manual review and/or approval process is required for accrual amounts at the end of each period. Define the workflow and approval levels as necessary. 

1. Assign Accrual Accounts 

• Path in SPRO: 

• Financial Accounting (New) → General Ledger Accounting (New) → Periodic Processing → Accruals Management → Define Accrual Accounts 

• Configuration: Map the relevant G/L accounts to be used for accrual postings. These accounts will record the accrued expenses and liabilities in the general ledger. 

1. Additional Settings (if required) 

• Depending on your organization's requirements, you may need to configure additional settings such as tolerance limits, reporting settings, and integration with other modules (e.g., Materials Management, Controlling). 

 

 

1. Customizing Settings for the Accrual Engine 

The Accrual Engine is a generic tool, so you'll need to focus on the settings that are relevant for purchase order accruals. 

Steps: 

1. Access the IMG for Accruals Management: 

• Transaction code: ACEIMG 

1. Define the General Settings: 

• Path: Accruals Management → General Settings → Define General Settings 

• Configuration: Configure the basic settings such as tolerance limits, rounding rules, and other general parameters. 

1. Define Accrual Algorithms: 

• Path: Accruals Management → General Settings → Define Accrual Algorithms 

• Configuration: Set up the algorithms to be used for calculating accruals. This could include linear, weighted, or custom algorithms specific to your business needs. 

1. Define Accrual Accounts: 

• Path: Accruals Management → General Settings → Define Accrual Accounts 

• Configuration: Map the relevant G/L accounts that will be used for posting the accrual entries. 

1. Define Accrual Types: 

• Path: Accruals Management → General Settings → Define Accrual Types 

• Configuration: Set up the different accrual types relevant for purchase orders, such as goods receipt, invoice receipt, etc. 

1. Customizing Settings Specific for Purchase Order Accruals 

These settings are tailored specifically for the application of purchase order accruals. 

Steps: 

1. Define Which Purchase Order Items Are to Be Accrued: 

• Path: Accruals Management → Purchase Order Accruals → Define Which Purchase Order Items Are To Be Accrued 

• Configuration: Specify the criteria for determining which purchase order items should be included in the accrual process. This can be based on attributes like purchase order type, procurement type, material group, etc. 

1. Define Accrual Methods for Purchase Order Items: 

• Path: Accruals Management → Purchase Order Accruals → Define Accrual Methods for Purchase Order Items 

• Configuration: Assign the specific accrual algorithms to the purchase order items. This defines how the accruals will be calculated. 

1. Define Review/Approval Procedures for Purchase Order Accruals: 

• Path: Accruals Management → Purchase Order Accruals → Define Review/Approval Procedures for Accruals 

• Configuration: Specify whether a manual review and/or approval process is required for the accrued amounts at the end of each period. Define the necessary workflow and approval levels. 

1. Additional Settings: 

• Path: Accruals Management → Purchase Order Accruals → Additional Settings 

• Configuration: Depending on your organization's requirements, you might need to configure additional settings such as tolerance limits specific to purchase orders, reporting settings, and integration settings with other modules like Materials Management or Controlling. 

 

Customizing Basic Settings 

In the transaction “Accruals Management – IMG” (ACEIMG), under Basic Settings, the following activities are relevant for purchase order accruals: 

• Assign Company Codes: Assign the company codes to the Accrual Engine for which purchase order accruals will be posted. 

• Define Accrual Item Types: This is one of the main activities in the Accrual Engine. Accrual item types are a central concept in the Accrual Engine. To understand this entity, it is beneficial to first grasp the underlying concept of accrual objects. 

These settings ensure that the Accrual Engine is configured to handle purchase order accruals according to your company's requirements.

 

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